Harrisburg, PA
Harrisburg, PA
Allentown, PA
Erie, PA
Philadelphia, PA
Pittsburgh, PA
833.PENN.DBE or (833) 736-6323  Monday - Friday 9:00 AM - 5:00PM 1821 Fulton St., ProRank Suite, Harrisburg, PA 17102
855.PRO.RANK or (855) 776-7265 Monday - Saturday 9:00 AM - 6:00PM
855.PRO.RANK or (855) 776-7265 Monday - Saturday 9:00 AM - 6:00PM
855.PRO.RANK or (855) 776-7265 Monday - Friday 9:00 AM - 5:00PM 1821 Fulton St., Suite 201A, Harrisburg, PA 17102
855.PRO.RANK or (855) 776-7265 Monday - Saturday 9:00 AM - 6:00PM

Mentor-Protégé Program

Pennsylvania Department of Transportation (PennDOT) has created a Mentor Protégé Program to increase diversity and participation in the Diverse Business (DB) / Disadvantaged Business Enterprise (DBE) Program for contractors and consultants, with a focus on drawing in underserved and underrepresented companies.

Eligibility

Registration

Participation

Training/Support

Eligibility

Certified DBEs or DBs desiring to participate in PennDOT’shighway construction program are eligible to receive all DBE Supportive Services Center services at no charge.

To be eligible you must be a Disadvantaged Business Enterprise
(DBE) or Diverse Business (DB) a is a for-profit small business that is:

  1. At least 51% owned by one or moreindividuals who are both socially andeconomically disadvantaged, or in thecase of a corporation, in which 51% ofthe stock is owned by one or more suchindividuals; AND
  2. Whose management and daily business operations are controlled by one or more of the socially and economically disadvantaged individuals who own it. For information on becoming a certified DBE, contact PennDOT, Bureau of Equal Opportunity at 800-468-4201 or visit the UCP website at: WWW.PAUCP.COM

Registration

Intrested in the Mentor-Protégé Program?

We can help you navigate the full PennDOT process from Business Partner Registration, Contractor Prequalification & Consultant Qualification all the way through to bidding on and executing a contract.

Participation

Certified DBEs and DBs desiring to participate in PennDOT’shighway construction program are eligible to receive all DBE/DB Supportive Services Center services at no charge. Download our guide to learn more about participation.

Participation is voluntary. ProRank and PenDot will assist Protégés who cannot find a Mentor. To the extent possible, the MPP will either match Mentor and Protégé businesses of the same field, discipline, and geographic region or will allow the Mentor to pair with a Protégé of their own choosing. Whether established independently or with BDISBO’s assistance, a pairing will not create a contract between the Mentor and Protégé.
Once a Mentor and Protégé are matched and agree to enter into the MPP, they will enter into a “Mentor Protégé Program Agreement” (MPP Agreement) which will define the relationship between the Mentor and Protégé firms and any developmental goals identified by the participants.

Training/Support

The mentor and protégé firms will partner to establish protégé firms as experienced vendors for the Commonwealth. Together, they will explore opportunities to provide training and development, share knowledge, and collaboratively review the protégé’s work product.

As an example, a Consultant Mentor / Protégé team pursuing a project would go through the following steps together in the Statement of Interest (SOI)process:

  1. Review planned projects to determine Go – No Go decision
  2. Assign responsibility for drafting SOI sections to members of the team
  3. Review General Requirements for submission to ensure compliance and submit SOI with protégé observing the submission process in ECMS Jointly monitor selection results
  4. Request a joint debrief for unsuccessful pursuits
  5. Transition to the contracting process for awarded projects

How it works

CONTRACTOR MENTOR/PROTÉGÉ

1WORK AGREEMENT

Agree on type of work being sought,
geographic area, other factors

2SET YOUR LIMITATIONS

Establish desired subcontract size and
any resource limitations

3ADVERTISEMENT PERIOD (VARIES)

Review project advertisements for
desired work

4CONTRACTOR IDENTIFICATION

Identify potential prime contractors 04

5CAPABILITIES

Communicate protégé’s capabilities to
prime

6COMMUNICATION

7PREPARE AND SUBMIT

Prepare and Submit bid

8BID OPENING

Bid opens and will be responded to based on confirmation.

9PENNDOT AWARDS PROJECT

Confirm that protégé is listed in low bid
Prime’s DBE package

10PRE-CONSTRUCTION MEETINGS

Protégé sets up meetings and assetment for the project’s development

11SCHEDULE AND PERFORM WORK

After project is scheduled the Protégé will perform work

12INVOICE SUBMITTAL

Protégé submits invoice to Prime
through ECMS

13INVOICE REVIEW

Prime reviews invoice and pays
protégé firm

14PERFORMANCE EVALUATION

Post-completion meeting with Prime
with performance evaluation

CONSULTANT MENTOR/PROTÉGÉ

1PLANNED PROJECT*

Project Advertised for an M/P Team

2PROJECT IS ADVERTISED

After 2 weeks, project is advertised

3ADVERTISEMENT PERIOD (2 WEEKS)

Statement of Interest (Proposal)

4SELECTION PROCESS

One Month or more to make
selection

5RESULT OF SELECTION

IF PROTEGE WINS:

Notification of Award

IF PROTEGE LOSES:
– Prime requests de-brief meeting
with PennDOT to include protégé.
– Look for the next planned project*

6SUBMIT TECHNICAL AND PRICE PROPOSAL

Prepare and Submit Proposal

7CONTRACT

Signed contract by both PennDOT
and prime consultant

8NOTICE TO PROCEED

Formal notice to begin work

9KICKOFF MEETING

Includes PennDOT, Prime and
subconsultants

10WORK ORDERS

PennDOT issues work orders

11M/P WORK AGREEMENT

Mentor/Protégé divide work based on
agreed-upon qualifications/division of labor

12PERFORM WORK

Protégé performs work and submits
to prime for QA/QC

13SUBMITTAL TO PENNDOT

Comments addressed and work is
submitted to PennDOT.

14REVIEW OF WORK

PennDOT reviews and accepts work
or asks for revisions

15INVOICE SUBMITTAL

Protégé submits invoice to Prime
through ECMS.

16INVOICE REVIEW

Prime reviews invoice and pays
protégé firm

17CONSULTANT EVALUATION

Formal consultant evaluation by
PennDOT is at completion of work order

18INCREASED QUALIFICATIONS

Protégé gains increased
qualifications.

Ready to join the MPP?

Register with ProRank today!